Job Description

Administrative Assistant

United Performance Metals (UPM) is looking for its next team member dedicated to continuous improvement to join our Oakland, CA team. Supported by O'Neal Industries with 100 years of expertise, this opening will provide you the opportunity to learn what it takes to distribute specialty metals across the globe. Through advanced technology and global reach, our company prides itself on delivering excellence and growing opportunities for our Associates.

FLSA Status: Non-Exempt

Working Hours: Monday - Friday, 8:00am - 5:00pm

Key Accountabilities:

• Own office support activities such as hosting customers, supply ordering, answering telephones, mail delivery and cleanliness of common areas.
• Continuously identify opportunities to improve UPM's operational abilities. Track and report on performance against contract obligations, internal audit results and other defined business indicators.
• Support HR by serving as an employee liaison; keeping bulletin boards updated, filing of employee training documents and assisting with other company initiatives.
• Business calendar management for operations leadership and customer visits.
• Provides clerical support to various management and operational functions, including, but not limited to, data entry, photocopying, filing, faxing and emailing.
• Provide strong customer service and vendor management
• Process customer invoices, credit cards and shipping documents as well as follow-up on collections
• Record management and general support of the sales, production and corporate staff
• Special projects as assigned
• Other duties as assigned.

Beneficial Skills and Experience:

• Associates degree or equivalent
• Minimum of 3 years of experience as an administrative assistant
• Organizational skills
• Bookkeeping experience
• Excellent oral and written communications
• Strong attention to detail and result oriented
• Persistent problem solver
• Proficient on Word, Excel, Outlook & Internet
• Motivated self-starter

Benefits:

• Medical, Dental, and Vision insurance
• 401k with match
• Paid Holidays
• 2+ Weeks of mixed PTO
• Tuition Reimbursement

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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