Job Description

Tips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall.

Duties and Responsibilities:

Accounting - Accounts Payable

• Invoice Processing – Reviewing, verifying, and entering invoices.
• Payment Processing – Preparing reports for payment processing.
• Vendor Management: Communicate with suppliers to resolve payment discrepancies and maintain good relationships. Ensure all new vendors are entered correctly after procurement opens the accounts. 

Human Resources –

• As needed, act as backup for processing bi-weekly payroll processing using Paychex Engage HRIS, which may include reviewing timesheets and preprocessing payroll reports in Paychex.
• Assist in the reconciliation of all benefit deduction statements with payroll preprocess reports
• Assist in the reconciliation of monthly benefits bills with HR and payroll
• Assisted with the data entry of employees into the system and updated all records in the HRIS system, including employee files and training files.
• Provide general administrative support, such as preparing correspondence, forms, communication pieces, and reports, for the organization’s overall communication needs while working closely under the guidance of the Director of People Operations.
• Provide support for employee recognition, events, and social committee.
• Assist in providing communication updates to staff on all communication boards.

General Office and CFO/CAO needs –

• Assist the CFO/CAO in preparing and editing presentation materials, spreadsheets, and documents using PowerPoint, Excel, Word, and other Microsoft applications
• As needed, serve as a backup to the Office Coordinator and Lab Manager, including accepting deliveries and greeting visitors.

Qualifications:

• Demonstrated knowledge of principles, methods, and practices related to payroll activities and HR basics.
• Knowledge of basic accounting procedures and practices.
• Proven multi-tasking, problem-solving, and organizational skills, including the ability to exercise initiative and independent judgment.
• Prior experience in a biotech/life science or pharmaceutical is preferred.
• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint), Adobe, databases, and other internal applications and software. Must be comfortable with technology and learning new systems.
• Proactive communicator with strong written, verbal, and interpersonal communication skills.
• Proven efficiency in computer software and equipment.
• Ability to maintain a high degree of confidentiality.
• Experience in working with senior-level executives within and outside the company, as well as experience with vendors and other visitors.
• Adaptability to changing needs and situations.
• Demonstrate flexibility by responding to unanticipated & complex issues.
• Ability to exercise high discretion and judgment regarding highly confidential internal and external communications and materials with diplomacy.
• Ability to work efficiently with deadlines.
• Demonstrate a professional demeanor.

Education and/or Experience:

A bachelor’s degree is preferred, plus a minimum of 5 years of experience as either an office manager, accounting clerk, or human resources assistant (an equivalent combination of experience and education may be considered).

Perks and Benefits:

Generous employer-paid healthcare for Medical, Dental, and Vision.

100% Employer Paid Life, STD and LTD

401(k) Employer Match

Generous Vacation and Sick Leave

13 Holidays

Closed over the Christmas and New Year Holiday Break 

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