Job Description

Senate Receptionist

The Office of the Oregon Secretary of the Senate is seeking a Senate Receptionist to assist with daily chamber operations of the Oregon State Senate during the 2026 Regular Session. This position serves as a point of contact for the general public and visitors to the Senate chamber.

This is a limited duration, part-time (20 hours per week) position beginning January 29, 2026 and is expected to last no later than March 9, 2026, but could end sooner dependent on the conclusion of the 2026 legislative session. This position requires the employee to work on-site in Salem, in the Oregon State Capitol. Remote work is not available.

Key Responsibilities Include:

• Works in tandem with Senate staff to help control ingress and egress to the chamber floor during floor session adhering to Senate rules and customs.
• Aids in enforcing rules of decorum as prescribed by the Rules of the Senate.
• Greets and aids the general public with questions concerning the Senate and Capitol building.
• Greet visitors and respond efficiently to questions.
• Compile and keep daily reports and make them available to the general public for perusal.

The ideal candidate will have demonstrated work experience, knowledge, and skills in:

• Capitol building layout and location of services and offices within the building.
• Strong communication skills- able to work in an integrated team setting.
• Ability to work efficiently and respond promptly in a fast-paced environment.
• Maintain confidentiality and an impartial, non-partisan perspective in a political environment.
• Maintain a friendly and helpful demeanor.
• Familiar with general office equipment: computer, copier, telephone.

How to qualify:

Your application must demonstrate: High School diploma or G.E.D. equivalency. Previous reception work preferred or related experience. An equivalent combination of education and experience sufficient to demonstrate ability to perform the duties of the position may be considered.

Other Requirements:

• Flexibility with work hours, including potential early mornings, late evenings, and weekends, sometimes with little notice.
• Please attach a resume AND cover letter that clearly states your experience and how it is applicable to this position. Applications received without both documents may not be reviewed.

To apply:

• If you are NOT a state employee: To apply for this position, follow the "Apply" link and complete the application & questions online. If this is your first time applying in our new system "Workday", you will need to create a new user profile. You can even drag and drop your resume into Workday and it will read and generate your Work History! Be sure to attach a cover letter and resume.
• Current state employees: Login to Workday using the Career app on your Home Page. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job).
• Please attach a resume and cover letter that clearly states your experience and how it is applicable to this position. Applications received without both documents may not be considered.
• Please monitor your Workday account, as all communication will be sent to you through this system. You must have a valid e-mail address to apply.
• This announcement closes at 11:59 PM on the close date listed.

Special Information:

• Over the next two years, the Capitol Building is undergoing extensive renovation and construction projects which may limit accessibility to employees. This may require Legislative employees to work both from home and within the building as the construction project dictates. While working from home, personal, stable and high-speed internet access will be required to perform the functions of this position. There may be occasions that require employees scheduled to be working from home, to report to the Capitol or an offsite building. Every effort will be made to provide reasonable notice. However, employees may be required to report to the building under short notice. The State Capitol building is located at 900 Court Street NE, Salem, OR 97301.
• Oregon state government provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235. If you are requesting veterans' preference, you may receive an additional questionnaire in your Workday account. In order to ensure your privacy, we are asking that you complete the Veterans' Questionnaire and attach your qualifying military documents at that time. This questionnaire will be sent to your Workday account after you submit your application. We ask that you complete the questionnaire before the application deadline; extensions may be granted if necessary and reasonable. For questions about documentation, please visit: Veterans Resources. Or call the Oregon Department of Veterans' Affairs at: 1-800-692-9666.
• The salary in this job posting reflects the base salary without contributions to the Public Employee Retirement System (PERS). Employees eligible for PERS will have their salary increased by 6.95% and 6% will be automatically be subject to a mandatory employee contribution to PERS.
• The work experience and/or education section of your application must clearly demonstrate how you meet all the minimum qualifications and desired skills listed above.
• An offer including salary will not be extended until an equal pay analysis is completed pursuant to ORS 652.220 and 659A.357. An equal pay analysis will be conducted utilizing the education and work experience section of the legislative application.
• Work Authorization: The Oregon State Legislature does not offer visa sponsorships. On the first day of employment, all hires will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. In addition, hires will have three business days from their first day of employment to present documents that establish employment authorization and identity. The Oregon State Legislature is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
• If you have questions regarding this recruitment, or need assistance to participate in the application process, please contact Aimee Steketee, Human Resource Analyst, at aimee.steketee@oregonlegislature.gov or (503) 986-1373.
• The Oregon State Legislature is an Equal Opportunity Employer, committed to Workforce Diversity.

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