Vendor Coordinator Job at Mortgage Pros Inc, Troy, MI

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  • Mortgage Pros Inc
  • Troy, MI

Job Description

Vendor Coordinator

Position Summary:
The Vendor Coordinator is responsible for assisting the processing team in obtaining and managing all third-party documentation required for loan files. This includes coordinating appraisals, termite inspections, VOEs, HOI, payoffs, water tests, title documents, and other "subject-to" requirements. The role ensures timely, accurate, and compliant documentation to support smooth loan processing and closing.

Key Responsibilities

Homeowner Insurance (HOI)
  • Request homeowner's insurance declaration pages from insurance providers.
  • Update the mortgagee clause as needed.
  • Request invoices or receipts for paid-in-full insurance policies.
  • Conduct follow-ups to ensure timely receipt of documents.
  • Upload all obtained documents into the loan file system.
Mortgage Payoffs
  • Order mortgage payoff statements from current mortgage servicers.
  • Perform follow-ups to obtain payoff documentation promptly.
  • Upload payoff statements to the appropriate loan file.
Appraisals
  • Schedule appraisal appointments with approved appraisers.
  • Track and manage appraisal reports and related documentation.
  • Upload appraisal files to the loan system.
Termite Inspections
  • Schedule termite inspections as required per loan guidelines.
  • Ensure reports are received and uploaded in a timely manner.
Water Testing
  • Schedule water tests for loan officers when required.
  • Confirm results are received and documented properly.
Additional Third-Party Documentation
  • Request, track, and upload verification of employment (VOE) and title-related documents.
  • Assist with any "subject-to" conditions requiring external documentation.
Skills & Qualifications
  • Strong communication and follow-up skills.
  • Ability to manage multiple tasks and deadlines simultaneously.
  • Detail-oriented with strong organizational skills.
  • Experience in mortgage processing or third-party documentation is a plus.
  • Familiarity with loan processing systems (preferred but not required).

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