Job Description

Talent Acquisition Coordinator

Talent Acquisition Coordinator

Company: PrimeSource Building Products

Position Type: Hourly (40–45 hours per week maximum)

Schedule: Monday–Thursday in-office; work from home on Fridays

Reports to: Talent Acquisition Manager

Pay Range: $25.00 – $30.00 per hour (commensurate with experience)

At PrimeSource, our greatest strength is our people. We are dedicated to nurturing, growing, and empowering everyone who shares our commitment. By prioritizing the well-being of our team members and, in turn, our customers, we are laying the foundation for a brighter future. Join us and build your career with PrimeSource today!

The Talent Acquisition Coordinator provides administrative and scheduling support to the Talent Acquisition team to ensure an efficient and positive candidate and hiring manager experience. This position is strictly administrative with a focus on coordination, communication, and accurate recordkeeping to keep the hiring process running smoothly.

Objectives of this Role

• Provide administrative and scheduling support to the Talent Acquisition team across Operations and the Global Support Center.
• Coordinate interviews, prepare offer letters, and assist with onboarding activities.
• Maintain and update applicant tracking systems and recruitment files.
• Assist with preparation of job descriptions and recruitment-related documents.
• Support special projects as needed to meet organizational goals.
• Ensure all recruitment activities are organized, timely, and accurately documented.

Key Responsibilities

• Interview Coordination: Schedule and confirm interviews with candidates and hiring managers, ensuring all parties have the necessary information.
• Hiring Support: Assist with preparing and sending offer letters, coordinating pre-employment requirements, and supporting the hiring process from offer acceptance to start date.
• Onboarding Coordination: Partner with HR and hiring managers to ensure new hire paperwork, system access, and first-day logistics are complete; provide new hires with a smooth onboarding experience.
• Database Management: Maintain accurate and up-to-date records in the applicant tracking system (ATS); update and maintain job description database.
• Communication: Handle correspondence with candidates, including sending out interview invitations, follow-up emails, and onboarding instructions.
• Document Preparation: Assist in the preparation of job descriptions, offer letters, and other recruitment documents.
• Event & Project Support: Provide logistical assistance for recruitment events, job fairs, and other Talent Acquisition or HR activities. Assist with special projects as needed.
• Reporting: Generate reports on recruitment metrics and provide insights to the Talent Acquisition team.

Required Skills and Qualifications

• High school diploma or equivalent; additional qualifications in HR or related fields are a plus.
• Proven experience in an administrative or coordination role, preferably within HR or recruitment.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and familiarity with ATS software.

Preferred Skills and Qualifications

• Experience with event planning and coordination.
• Ability to handle sensitive and confidential information with discretion.
• Strong interpersonal skills and the ability to work effectively in a team environment.

Work Environment

• Primarily an office setting Monday–Thursday with regular computer and phone use.
• Remote work available on Fridays.
• Some travel to recruitment events or job fairs may be required.

Physical Demands

This role requires regular sitting, typing, and use of office equipment. Occasional standing, light lifting, or bending may be required when supporting events.

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.

Equal Employment Opportunity (EEO) Statement

PrimeSource Building Products, Inc. is an Equal Opportunity Employer. PrimeSource Building Products, Inc. is fully committed to equal employment opportunity (EEO) and maintaining a workplace free of discrimination and harassment based on race, gender, religion, age, color, national origin, disability, sexual orientation, genetic information, and other non-merit factors. All persons shall be afforded equal employment opportunity at PrimeSource Building Products, Inc.

PrimeSource Building Products, Inc. prohibits discrimination in all aspects of its personnel policies, program practices, operations, and relationships with employees and applicants, including but not limited to recruitment, hiring, and merit promotion. PrimeSource Building Products, Inc. promotes affirmative recruitment and employment at all levels of the company and subscribes to, and will implement to the full extent, all applicable laws that promote equality of opportunity.

PrimeSource Building Products, Inc. welcomes and encourages applications from persons with disabilities and will reasonably accommodate their needs. We are firmly committed to ensuring that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within PrimeSource Building Products, Inc.

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