Job Description

Job Description

POSITION TITLE: Senior Member Publications Associate (Managing Editor)

REPORTS TO: Manager, Member Publications (Editor)

DEPARTMENT: Communications

CLASSIFICATION: Exempt (Salaried)

POSITION SUMMARY:

We’re looking for a highly organized and editorially driven professional to lead the production and content development of Professional Safety journal (PSJ). In this role, you will oversee all aspects of editorial and layout production, proactively resolving issues, ensuring high editorial standards, and contributing to the journal’s strategic direction.

You will assign tasks, set and manage deadlines, and apply appropriate levels of editing tailored to content needs. Using design best practices, you’ll create article layouts and manage the Member News section, both as a contributor and team leader. This position also sets annual and monthly production timelines that adapt to evolving content and team needs.

The ideal candidate will assess submissions and provide constructive feedback to authors, maintain strong relationships with printing partners, and collaborate cross-functionally to generate content ideas. You’ll also coordinate journal shipping needs and distribution for headquarters and the annual Professional Development Conference (PDC).

When you become part of our team, you’ll receive a competitive salary, and a comprehensive benefits package designed to support your well-being and career growth. We've built a remote-first culture, with remote work as our standard, fostering flexibility and work-life balance.

We welcome Illinois-based candidates to work remotely from home and support those who prefer a hybrid schedule, with access to our headquarters in Park Ridge, Illinois, whenever needed. Here, you can enjoy the freedom to choose the environment that best fits your work style.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Duties include but are not limited to:

• Edit, proofread and develop content for the journal, incorporating PSJ house style and editorial best practices.
• Copyedit and fact-check articles and short-form content to ensure accuracy, clarity and style consistency.
• Handles various monthly production duties such as setting team assignments, developing internal deadlines, creating the book layout, determining ad placement, and maintaining internal documentation.
• Annual production duties include developing target production schedule, submitting USPS documentation, and ordering and coordinating distribution of journals at annual conference.
• Manage print distribution of journals, maintaining partnership with printer representatives and coordinating with internal departments ensure fulfillment.
• Write and contribute short-form content including product descriptions, event listings, industry news and member news articles. May also include developing articles for publication.
• Lead the Member News section, sourcing and presenting story ideas, assigning stories to team, interviewing members, developing content and laying out the section.
• Format and prepare content for publication using Adobe InDesign, Photoshop and Illustrator. This includes developing layouts based on templates, proofreading and galley preparation.
• Proactively identifies member needs and trending topics through surveys, social listening, and direct engagement with members or chapters. Scouts for new authors, conducts interview, fields questions, and ensures diverse perspectives are represented in the journal.
• Conduct evaluations of submissions to assess suitability for publication and providing recommendations to author for revision.
• Serve as the first point of contact for member or external questions regarding journal copyright, permissions, or usage.

REQUIRED KNOWLEDGE/SKILLS/ABILITIES:

• Strong writing, editing and research skills
• Experience interviewing individuals for stories
• Experience in developing annual deadlines for a monthly publication preferred
• Familiarity with editorial style guides (e.g., APA, Chicago Manual of Style)
• Basic understanding of copyright practices
• Comfortable with page layout and publication design tasks (prior design experience and familiarity with Adobe Creative Suite required, especially InDesign)
• Experience using editorial or project management platforms (e.g., Trello or similar tools, Quetext or similar plagiarism software)
• Proficient with Microsoft suite, including Word, Excel, Outlook and Teams
• Exceptional organizational skills and attention to detail
• Effective time management skills
• Ability to manage multiple tasks/deadlines simultaneously and adjust to changing priorities
• Excellent written and verbal communication skills
• Strong interpersonal and communication skills
• Ability to work independently while collaborating effectively with remote teams
• Proven self-starter with the ability to take ownership of assigned tasks
• Ability to listen to instruction and ask for clarification as needed
• Commitment to ASSP’s CLEAR values (Community, Leadership, Excellence, Accountability, Respect)
• Full-time position with the ability to work M-F during normal business hours. May be expected to occasionally work outside of normal business hours.
• Ability to travel to conferences and/or meetings

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelor’s degree in English, journalism, communications or related field
• 5+ years of experience in editorial, publishing or communications support role.
• Association experience preferred

COMPENSATION:

Actual compensation within the range will be dependent upon the individual's skills, experience, qualifications and location. We target most new hire offers between the minimum up to the middle of the range .

Interested applicants can forward their cover letter, resume, and salary requirements to careers@assp.org. To find out more about ASSP visit us at

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