Job Description

FlexStaff Staffing Services is seeking a Payroll & Benefits Specialist with ADP experience, for our client, a full-service transportation company.

This role is responsible for payroll processing, benefits administration, ensuring accurate deductions and payments, reporting, managing leave and benefits programs, onboarding/offboarding employees, and coordinating the annual open enrollment period.

Location: Lake Success *office will be moving to Melville in August 2026

Schedule: 9:00am-5:00pm onsite Monday-Thursday, remote on Friday

Salary: $65,000

Responsibilities

•Enters, maintains, and processes information in the payroll system; including employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, etc.

•Ensures proper processing of payroll deductions for taxes, benefits, and other deductions as necessary

•Issues, or reissues, physical or replacement checks or direct deposits due to payroll/third party administrator errors or final discharge

•Prepares various reports for parent company and department heads

•Manages state requirements for leave and processes information for payment accordingly

•Processes information for monthly life insurance charges and sends to parent company

•Records paid time off for all national staff

•Administrates benefits, handles benefit reporting to parent company and conducts benefit orientations to new hires

•Manages vacation cash out program

•Prepares spreadsheets for annual merit increase process and updates ADP with appropriate information

•Onboarding and offboarding new hires and terms on ADP

•Coordinates yearly review process in ADP

•Performs other duties as assigned (HR/Admin)

•Represents the company in a professional manner

•Whether working remotely, or at the office the same level of productivity is maintained.

Supervisory responsibilities:

•Coordinates and executes Open Enrollment annually

Requirements/Qualifications

• Associate’s degree or equivalent experience required.
• Two years of experience running a regular payroll schedule
• Basic HR and administrative experience
• Excellent organizational skills and attention to detail
• Excellent communication skills
• Proficient with Microsoft Office Suite
• Proficient with ADP system, experience with WorkforceNow a plus
• Certified Payroll Professional (CPP) a plus
• Expat experience a plus

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