Full Time Office Administrator and Document Specialist for Cemetery Job at Skyline Memorial Gardens & Funeral Home, Portland, OR

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  • Skyline Memorial Gardens & Funeral Home
  • Portland, OR

Job Description

Full Time Office Administrator and Document Specialist for Cemetery Location Portland, OR (Forest Park - Linnton area) :

Join an amazing team and an experience a career that is more than just a job. Skyline Memorial Gardens & Funeral Home is located in SW Portland and is looking to hire a Cemetery Administrator specializing in client paperwork, headstone and marker needs.

Our associates celebrate lives. We celebrate our associates.

Consider the possibilities of joining a Great Place to Work!

Provides administrative and clerical support to a cemetery and funeral home. Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations.

JOB RESPONSIBILITIES

  • Prepares death certificates, prayer cards and related documents
  • Completes required permits and or certificates
  • Prepares and processes Veteran's Paperwork
  • Prepares marker monument placement paperwork
  • Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules
  • Prepares and distributes daily schedules, reports, and documents
  • Receives and processes payments and contracts
  • Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers
  • Orders office supplies
  • Oversees the processing of installation orders to grounds and maintenance departments
  • Processes accounts payable transactions
  • Assists with the preparation of obituaries
  • Assists Location Management, Sales, Family Service Counselors and payroll as needed
  • Acts as backup to Receptionist
  • Greets family members and friends
  • Communicates client family's needs promptly and accurately to the appropriate staff member
  • Conveys a sense of concern and empathy with client family members at all times
  • Responds to customer inquiries via telephone, internet and in person
  • Maintains professional and cooperative relationships with county clerk, medical examiner and physicians

MINIMUM REQUIREMENTS

Education

  • High School or equivalent

Experience

  • 1 - 2 years of experience in an office clerical or customer service capacity required
  • Experience working in a customer-focused and fast-paced professional environment required

Knowledge, Skills & Abilities

  • Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience
  • MS Office Suite experience preferred
  • Basic mathematics skills required
  • Good verbal and written communication skills
  • Strong organizational skills and detail oriented
  • High level of compassion and integrity
  • Ability to maintain confidentiality

Job Type: Full-time

Pay: $16.00 - $21.00 per hour

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • Portland, OR 97229: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

  • Microsoft Office: 1 year (Preferred)
  • Administrative experience: 1 year (Required)

Work Location: In person

Job Tags

Hourly pay, Full time, Work at office, Relocation, Monday to Friday, Shift work,

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