Job Description

Job Description

We have a client looking for an Executive Assistant to work directly with their CEO.

The Executive Assistant to the Chief Executive Officer (CEO) is more than an administrative professional — this individual is the CEO’s strategic extension and trusted confidant. The ideal candidate possesses a rare combination of foresight, intuition, and precision, consistently anticipating needs and acting before requests are made. This role demands a deep understanding of organizational priorities, leadership rhythms, and the CEO’s communication style. The Executive Assistant operates as a thought partner — managing details seamlessly, predicting outcomes, and ensuring the CEO’s focus remains on high-impact decisions.

Key Responsibilities

• Anticipation & Proactive Support – Think several steps ahead of the CEO to predict needs, prepare materials, and identify solutions before challenges arise.

• Calendar & Workflow Management – Orchestrate the CEO’s schedule with precision, aligning priorities, energy, and strategic timing. Anticipate conflicts and resolve them before they occur.

• Executive Communication – Draft, review, and edit correspondence, talking points, and presentations with the CEO’s tone, priorities, and leadership style in mind.

• Information Flow – Serve as the central hub for communication, ensuring the right information reaches the right people at the right time — filtering what requires the CEO’s attention and what can be handled independently.

• Strategic Partnership – Understand the CEO’s goals, relationships, and decision-making preferences to provide seamless operational and strategic support.

• Board & Leadership Liaison – Coordinate with the Board of Directors, senior leadership, and community partners with tact, confidentiality, and executive presence.

• Meeting Intelligence – Anticipate agendas, prepare comprehensive materials, and ensure follow-up actions are executed without prompting.

• Confidential Coordination – Handle highly sensitive personnel, financial, and organizational matters with absolute discretion and judgment.

• Travel & Event Planning – Plan travel, retreats, and events down to the smallest detail — predicting preferences and ensuring a frictionless experience.

• Invisible Efficiency – Make the CEO’s day flow effortlessly — handling details with such smoothness that execution appears effortless and intuitive.

Qualifications

• Associate’s or Bachelor’s degree preferred; equivalent experience may be considered.

• Minimum of 5 years supporting senior executives (healthcare, nonprofit, or FQHC setting preferred).

• Demonstrated ability to anticipate executive needs and operate with minimal direction.

• Exceptional written and verbal communication skills, with the ability to mirror executive tone and discretion.

• Advanced proficiency in Microsoft Office Suite and comfort with digital scheduling, document sharing, and project tracking tools.

• High emotional intelligence, strong interpersonal intuition, and the ability to “read the room.”

• Ability to manage complex priorities, shifting demands, and confidential information with unwavering professionalism.

Core Competencies

• Strategic Foresight – Sees around corners; anticipates what’s next.

• Judgment & Discretion – Exercises impeccable confidentiality and diplomacy.

• Organizational Mastery – Manages competing demands without losing focus on what matters most.

• Communication Excellence – Writes and speaks with clarity, warmth, and professionalism.

• Composure Under Pressure – Operates calmly and effectively in high-stakes situations.

• Executive Presence – Represents the CEO’s office with polish, credibility, and confidence.

Schedule

• Onsite Monday - Friday, standard business hours - flexibility required for Board Meetings, events and executive travel.

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