Job Description

Job Description

Job Description

We are looking for an experienced Executive Assistant to provide high-level administrative support to senior management within the healthcare industry. This role requires exceptional organizational abilities and interpersonal skills to ensure the efficient operation of the office for the Chief Nursing Officer. As a contract-to-permanent position based in Memphis, Tennessee, this opportunity is ideal for professionals seeking to contribute to a dynamic and fast-paced environment.

Responsibilities:
• Manage complex calendars, schedule meetings and appointments, and coordinate travel arrangements for senior executives.
• Prepare and proofread correspondence, reports, presentations, and other documents with attention to detail and accuracy.
• Create and maintain effective workflows and communication channels to facilitate the completion of various projects and tasks.
• Act as an administrative liaison, making informed decisions in the executive's absence while maintaining discretion and professionalism.
• Monitor and control office budgets, tracking expenditures related to supplies, subscriptions, and travel.
• Organize and manage meeting materials, including agenda planning, note-taking, and follow-up on action items.
• Establish and maintain efficient filing systems for departmental and confidential materials.
• Operate standard office equipment and utilize Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook.
• Handle confidential information with discretion, applying tact and diplomacy in all interactions.
• Perform additional administrative tasks as required to support the executive team.• At least five years of progressive administrative experience supporting senior executives, directors, or multiple managers.
• Proficiency in Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with the ability to prioritize multiple tasks and maintain attention to detail.
• Excellent written and verbal communication skills, including proficiency in grammar, punctuation, and spelling.
• Ability to handle confidential information with discretion and professionalism.
• Proven ability to build relationships with internal executives, departments, external clients, and vendors.
• Demonstrated ability to work independently, exercise sound judgment, and manage time effectively.
• Familiarity with calendar management, travel coordination, and executive meeting arrangements.

Job Tags

Permanent employment, Contract work, Work at office,

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