Job Description
Description:
Position: Budget & Finance Intern - Seasonal
Classification: Non-Exempt Hourly 2026 Season Paid Internship
Department: Administration/Budget & Finance
Job Summary:
Performs accounting assistant functions leading to accountant functions. Also types correspondence, newsletter, Year Book and assists as requested by supervisors.
Responsibilities:
1. Maintains financial computer files.
2. Process invoices: Ensure all invoices are reviewed, approved, and processed for payment.
3. Maintain financial records: Keep accurate and up-to-date records of all financial transactions.
4. Prepare financial reports: Assist in generating monthly, quarterly, and/or annual financial reports.
5. Reconcile accounts: Regularly compare and reconcile the statements with internal records.
6. Manage accounts receivable/payable: Track incoming payments and ensure all outgoing payments are made timely.
7. Budget tracking: Monitor budgets and report any variances.
8. Assist with audits: Provide necessary documents and information during internal and external audits.
9. Data entry: enter financial data into accounting software and databases.
10. Handle expense reports: Review, approve, and process employee expense reports.
11. Manage petty cash: Handle petty cash transactions and maintain records.
12. Financial filing: Organize and maintain a filing system for financial documents.
13. Support accounting team: Provide administrative support to the accounting team as needed.
14. Types and proofreads correspondence, documents and forms.
15. Proofreads minutes and distributes to the membership.
16. Develops, types, arranges, and mails monthly newsletter based on submission of member written articles.
17. Assists Club committees as needed by researching an issue or by working on a special project.
18. Communicates member events via email.
19. Sends questionnaire to members related to demographic information, updates for annual Club Year Book.
20. Types changes to Year Book, type sets, transfers to printer, and mails final product to members.
21. Creates Club calendar and mails to members. Email and distributes to applicable Board member, Manager, or member.
22. Interacts in a positive and cooperative manner with members, Board of Directors, visitors, co-workers, and Managers.
23. Portrays a positive image for the Club by dressing appropriately for the position.
24. Maintains a safe work environment for self and others. Attends mandatory safety training sessions and adheres to Club and OSHA safety requirements.
25. Ensures confidentiality of all Club member and employee information and records.
26. Maintains appropriate levels in the areas of daily attendance, initiative and productivity.
27. Performs all other related duties as assigned.
Requirements:Qualifications:
Education: High school diploma required. Associate degree in accounting or related field preferred. Bachelors degree preferred.
Experience: Minimum of one year experience required. This minimum experience with an Bachelor Degree in accounting or related field.
Requirements:
Physical Demands: Primarily sedentary. Light to moderate lifting. Some bending, stooping, walking, pushing, pulling, crouching and reaching to gain access to files. Hearing and talking to communicate person to person or over the telephone.
Mental Demands: Accuracy and attention to detail required. Strong math competency. Ability to interact effectively with members, Board of Directors, visitors, co-workers and Managers. Computer competency with Microsoft Excel, Microsoft Word, Internet and other software as required.
Reports To: General Manager (Supervisor/Reviewer) & Budget & Finance Manager
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